For renters new to Pittsburgh or the rental process, applying for an apartment can feel like navigating a maze of paperwork, fees, and requirements. Understanding each step in advance makes the process smoother and increases your chances of securing the apartment you want. This guide walks you through the Pittsburgh rental application process from start to finish, covering tours, documentation, fees, and what to expect after you apply.
Step 1: Tour the Property
Before you can apply for an apartment, you need to see it in person. Most landlords and property management companies in Pittsburgh require a scheduled showing. Contact the leasing office directly to arrange a tour. Some larger management companies offer online scheduling systems where you can book a viewing time.
When touring, pay attention to:
- The condition of the unit and common areas
- Noise levels and neighborhood character
- Available parking and amenities
- Any signs of maintenance issues
This is also your opportunity to ask questions about utilities, lease terms, and the application process.
Step 2: Confirm You Meet the Basic Requirements
Before you invest time in an application, confirm that you meet the landlord’s minimum qualifications. While requirements vary, most Pittsburgh landlords evaluate applicants on the following criteria:
Income: The standard requirement is that your gross monthly income must be at least three times the monthly rent. Some properties require 3.5 times the rent. Some landlords do not accept combined incomes from multiple applicants; each adult must qualify individually.
Credit history: Many landlords look for a credit score of 600 or higher. Some prefer 700 or higher but may consider applicants with scores above 600 with additional conditions.
Employment history: Applicants typically need at least one year of employment history. New hires must submit an official job offer letter along with proof of previous employment.
Rental history: Landlords verify previous rental references to confirm you paid rent on time and maintained the property properly. A history of evictions is often grounds for denial.
Age: All applicants must be 18 years or older.
Step 3: Complete the Application
Once you have toured the property and confirmed that you meet the basic requirements, you can complete the rental application. Most Pittsburgh landlords use an online application portal, where you fill out a form with your personal, employment, and rental history.
You will need to submit the following documentation:
- A valid government-issued photo ID
- Proof of income, such as recent pay stubs, tax returns, or bank statements
- Employment verification or a job offer letter
- Contact information for previous landlords
For international students and applicants, many landlords accept alternative documentation including immigration status documents such as a visa, I-20, J-1, F-1, and a university acceptance letter or job offer letter.
Step 4: Pay the Application Fee
Most landlords charge a non-refundable application fee to cover the cost of credit and background checks. The fee typically ranges from $35 to $60 per adult applicant. Guarantors or co-signers may also be subject to a separate fee.
The application fee is separate from the security deposit, first month’s rent, and any administrative or move-in fees. It is non-refundable, even if your application is not approved.
Step 5: Wait for Approval
Once you have submitted your application, documentation, and application fee, the landlord will begin the screening process. This typically includes:
- Credit check to verify your credit score and financial history
- Criminal background check
- Rental history verification, including contacting previous landlords
- Employment verification to confirm your income
The approval process generally takes 24 to 48 hours once all documents and fees are submitted. Some landlords process applications on a first-come, first-served basis, so the sooner you apply, the better your chances of securing the apartment.
Step 6: Pay Upfront Costs
If your application is approved, you will be asked to pay several upfront costs before moving in. These typically include:
- Security deposit: Usually equal to one month’s rent. Under Pennsylvania law, the deposit cannot exceed two months’ rent during the first year of tenancy.
- First month’s rent: Usually due at lease signing.
- Hold fee: Some landlords require a hold fee to secure the apartment once your application is approved. This fee is credited toward your security deposit at lease signing.
- Administrative fee: Some landlords charge a non-refundable administration fee to cover lease processing and move-in coordination.
- Pet fees: If you have a pet, you may be required to pay a non-refundable pet deposit and monthly pet rent.
- Renter’s insurance: Most landlords require renters to carry a renters insurance policy with liability coverage.
Step 7: Sign the Lease and Prepare for Move-In
After paying the upfront costs, you will sign the lease agreement. The lease is a legally binding contract that outlines the terms of your tenancy, including:
- The monthly rent amount and due date
- The length of the lease term (typically 12 months)
- Your responsibilities for utilities, maintenance, and property care
- Rules regarding pets, smoking, guests, and noise
- The landlord’s responsibilities for repairs and maintenance
Before you move in, you will need to set up utility accounts for electric, gas, water, and internet. Some utilities may be included in the rent depending on the property. Once the lease is signed and all fees are paid, you will receive the keys and move-in instructions.
Summary: The Pittsburgh Application Process
| Step | Action | Typical Cost |
|---|---|---|
| Tour | Schedule a showing | Free |
| Apply | Complete online application | $35-$60 per adult |
| Wait | Approval takes 24-48 hours | N/A |
| Pay | Security deposit, first month’s rent, fees | 1 month’s rent + fees |
| Insure | Renters insurance | Varies |
| Move in | Set up utilities, sign lease | Varies |
Understanding the rental application process in Pittsburgh helps you move through it with confidence. By preparing your documentation in advance, confirming that you meet income and credit requirements, and budgeting for upfront costs, you can secure the apartment that fits your needs.